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Executive Assistant & Management Coordination Gtp South America - 120551Br

A combinar Período Integral Efetivo – CLT
Todo Brasil

Executive Assistant & Management Coordination Gtp South America - 120551Br

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Descrição

  1. Área e especialização profissional: Administração - Administração Geral
  2. Nível hierárquico: Analista
  3. Local de trabalho: Todo Brasil
  4. Requisitos:
  5. • Experienced Executive Assistant with excellent communication skills in both written and spoken English;
  6. • Proficient in IT tools (Microsoft office, SharePoint online, PowerPoint, Photoshop, Camtasia);
  7. • Expert in efficiently handling agendas, minutes, material storage and invoicing system;
  8. • Proactive, structured and well-organized, able to prioritize in an efficient way;
  9. • Ability to work independently as well as in team-based environment and rapidly changing circumstances;
  10. • Developing and maintaining relationships that inspire trust, respect and professionalism;
  11. • Copes with working on a number of different tasks- with constant conflicting deadlines;
  12. • Service-minded, ability to manage international contacts and a proactive approach;
  13. • Accurate and an eye for details;
  14. • Work in accordance with the Volvo Group processes, the Code of Conduct and the Volvo Group Values;
  15. • It is consider a plus if candidate presents experience in systematic way of eliminating waste and creating flow in the administrative process ( Lean Mindset );
  16. • Positive, communicative and active mindset;
  17. • Experience in international and multicultural business;
  18. • You must have documented experience in Executive Management;
  19. • Positive ambition and a mindset for continuous improvement.
  20. Atividades:
  21. • Manage VP calendar, secure all travel arrangements & expense reports;
  22. • Administration of orders, invoices and expenses as well as monthly budget and OPEX;
  23. • Member of the GTP Executive Assistants network where you will contribute and be able to influence others to make things happen;
  24. • Responsible for administrating on Functional e-mail accounts & PPDLs for GTP SA
  25. • Support the members of the GTP SA management team, with selected activities when required;
  26. • Support to publish/update information on Violin including handling all appointments;
  27. • You need to be a “IT guru” to secure efficiency and professionalism;
  28. • Plan, coordinate and drive meetings, seminars, conferences and events for GTP SA group;
  29. • Bring the ideas of technical solutions to support for the virtual events, meetings, conferences for;
  30. • Organize workspaces and SharePoint sites/Teams groups for efficient ways of working;
  31. • Responsible for the GTP Communications in a X Functional way with other Volvo do Brasil divisions;
  32. • Create the presentation material;
  33. • Responsible for the internal image bank to be used for the presentations including support with photography and movie recording;
  34. • Provide high quality proactive support while working independently to lead the Management Coordination at GTP AS;
  35. • Conducting projects and initiatives with close cooperation in the team and in other departments;
  36. • You will be part of the GTP Executive Assistants Network. In both roles, you will have the opportunity to work in a global environment with substantial international and local contacts.

Exigências

  1. Escolaridade Mínima: Ensino Superior

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